Are you looking for Administrative jobs in Nairobi? Orchid HR Outsourcing is hiring an Executive Personal Assistant to provide high-level support to senior leadership. This is a great opportunity for experienced professionals skilled in organization, communication, and executive support.
Below are the full job details, requirements, and application process.
Job Summary
| Job Title | Executive Personal Assistant |
|---|---|
| Company | Orchid HR Outsourcing |
| Location | Nairobi, Kenya |
| Job Type | Full Time |
| Qualification | BA/BSc/HND |
| Experience | 3 – 5 Years |
| Job Field | Administration / Facilities |
| Deadline | May 15, 2026 |
About the Company
Orchid HR Outsourcing provides corporate clients with human capital solutions that improve employee and organizational performance while minimizing employment-related risks. The company focuses on delivering efficient, reliable, and tailored HR services.
Job Purpose
The Executive Personal Assistant will provide comprehensive administrative and operational support to the executive office. The role involves managing schedules, coordinating projects, handling communication, and ensuring smooth day-to-day operations across multiple business areas.
Key Responsibilities
| # | Responsibility |
|---|---|
| 1 | Manage and update executive’s diary and schedule |
| 2 | Handle and prioritize incoming email communications |
| 3 | Act as liaison between executive and stakeholders |
| 4 | Provide professional and personal executive support |
| 5 | Track tasks, deadlines, and deliverables |
| 6 | Coordinate renovation and property setup projects |
| 7 | Maintain project records and progress updates |
| 8 | Liaise with site leads for real-time updates |
| 9 | Coordinate with legal counsel on project requirements |
| 10 | Support procurement and supplier management |
| 11 | Monitor multiple business priorities |
| 12 | Support short-let property operations |
| 13 | Follow up on maintenance and repairs |
| 14 | Assist with guest-related matters |
| 15 | Provide ad hoc support outside working hours |
| 16 | Maintain organized filing systems |
| 17 | Support general administrative and operational tasks |
Job Requirements
| Requirement | Details |
|---|---|
| Education | Bachelor’s Degree in Business Administration or related field |
| Experience | 3–5 years in PA or executive assistant role |
| Project Experience | Proven experience managing projects end-to-end |
| Technical Skills | Proficiency in Microsoft Office and task management tools |
| Organizational Skills | Strong multitasking and prioritization ability |
| Communication | Excellent written and verbal skills |
| Confidentiality | High level of discretion and professionalism |
| Work Style | Self-driven, proactive, and accountable |
Preferred Skills
| Skill | Description |
|---|---|
| Time Management | Efficient handling of executive schedules |
| Communication | Strong stakeholder engagement skills |
| Organization | Ability to manage multiple priorities |
| Problem Solving | Solutions-oriented mindset |
| Attention to Detail | Accurate tracking of tasks and projects |
| Adaptability | Thrive in fast-paced environments |
Job Location
| City | Country |
|---|---|
| Nairobi | Kenya |
How to Apply
Interested and qualified candidates should submit their application via email.
| Application Method | Details |
|---|---|
| Email Application | careers@orchidhr.co.ke |
| Subject Line | Executive Personal Assistant |
| Deadline | May 15, 2026 |
Important Notice
Never pay any money for job applications, interviews, or recruitment processes. Always verify job opportunities through official company channels.